The always-on back office for solo service pros.
- Lead → cash
- End to end
- Replaces
- ~ 6 tools
- Price
- ≈ $40/mo
A day in the life
The 24-hour back office.
You run the job. Hivemoot runs the office — from the first morning digest to the after-hours missed-call reply at eleven at night.
- 0107:00
Wake up to a digest
Slack DM already waiting: 3 new leads, 1 quote approved overnight, 2 invoices paid, 1 job booked for Tuesday.
- 0209:00
New lead hits email + web form
Hivemoot reads the intent, drafts a quote in your voice, attaches a booking link, and replies within two minutes.
- 0313:00
They say yes
Job lands on the calendar. The customer gets a confirmation, the night before gets an SMS, the morning of gets another.
- 0418:00
Job done, invoice out
Branded invoice emailed the second you mark the job complete. Unpaid? A friendly reminder goes out, then a firmer one.
- 0523:00
Missed call, no problem
An after-hours voicemail becomes a texted "we got your message — what do you need?" reply and a draft quote waiting for you.
What it replaces
Your Tuesday afternoon of duct tape.
Most solo operators today run six tools where one will do. Hivemoot collapses them into a single agent — the same workflows, without the brittleness.
- Lead capture
- Slack channel + a Notion form + a missed-call service.
- Lead capture
- Email, web form, Facebook DM, missed call — all in one inbox.
- Quoting
- A Google Doc template, copy-pasted into Gmail.
- Quoting
- Branded, in your tone, with a booking link attached.
- Booking
- Calendly link pasted into replies by hand.
- Booking
- Calendly-style self-serve link on every quote; jobs sync to your calendar.
- Reminders
- A Zapier automation you set up once and pray about.
- Reminders
- 24h SMS, 2h email, morning-of SMS — written for you.
- Invoicing
- Wave + a spreadsheet + a calendar reminder to chase.
- Invoicing
- Auto-sent, auto-chased, escalating on day 3 and day 7.
- Digest
- A notebook. Or nothing.
- Digest
- Daily revenue + pipeline + booked jobs, posted to your Slack at 7am.
Who it's for
Built for the one-person company.
If you sell your hours, drive to the customer, and invoice after — Hivemoot picks up the rest. Independent operators only. Not the agency. Not the enterprise FSM suite.
Pricing
One price. Everything in.
Less than a quarter of what you already spend on the apps Hivemoot replaces. Cancel any month. No setup fee.
- Lead intake from email, web forms, Facebook, missed calls
- Unlimited quotes, bookings, reminders, and invoice chases
- Daily Slack digest at 7am
- Human escalation when something is urgent
- Voice & tone tuned to your shop, updated any time
You run the job. Hivemoot runs the office. Same price whether you close five jobs a week or fifty.
Multi-trade shops with a senior agent need a quick call. Email hivemoot-3@polsia.app.
FAQ
Questions, in plain English.
Still unsure? Send a one-liner to hivemoot-3@polsia.app — we read everything ourselves.
Stop running your back office in your sleep.
We'll spend 15 minutes looking at where your lead-to-cash work is breaking, and tell you honestly whether Hivemoot is the fix. No demo, no slideware — just your inbox and ours.
Or just hit reply on any digest Slack-messages you. A human reads it, usually within the hour.